C. Special section: Application for grant programmes

I. Application and participation in grant programmes

The Claas-Stiftung processes only that personal data, which the Claas-Stiftung is receiving from you or your supervising university/school/institute regarding the application for participation in one of the promotional programmes. Relevant personal data are:

Your application data: particulars (e.g. name, address and other contact details such as phone number, mobile phone number, E-Mail), your application photo, title of your thesis, with which you apply, content of submission (working title and content hereinafter called „submission“), your university/school/institute, name of supervisor, your educational level, information about your CV, as far as necessary according to the terms and conditions of the promotional programme
Your bank details: If you are chosen for a monetary prize or if you receive a financial support within the scope of the promotional programme, the data connected with your bank details will be processed

Your personal data will be processed solely for the specific purpose of treating your application in the frame of promotional programmes including the organisation of the award ceremony. The main legal basis for processing is the initial phase of the contract or the fulfilment of the contract regarding the promotional programme according to the objectives and the funding guidelines of the Claas-Stiftung is Article 6 (1)(b) GDPR.

Furthermore, we publish your name and the title of your submission on the website of the Claas-Stiftung based on our legitimate interest in the coverage of the activities of the foundation and of promotional programmes. Legal basis is Article 6 (1)(f) GDPR.

In case you take part at the award ceremony, we may publish your name, the country, in which you live, the working title of your submission, your university/school/institute and your educational level on the list of participants, which will be available to the other participants in the event as well as the host and the moderator. This is based on our legitimate interest in conducting and moderating the award ceremony and in facilitating an exchange of information and experience between the participants. In addition, we publish the above-mentioned data on the website of the Claas-Stiftung, the Facebook fan page of the Claas-Stiftung, the website of the CLAAS Group as well as on the intranet of the CLAAS Group. This is based on our legitimate interest in reporting on the activities of the Foundation and the support programmes. The legal basis is Article 6 (1)(f) GDPR.

II. Organisation of events

We host a range of events, and in order to prepare and run the event you have registered for, we process your personal data. These are in particular: your first and last name, your e-mail address, your address and telephone number. The legal basis for data processing is Art. 6 para. 1 lit. b GDPR.

III. Photo and video recordings (´recordings´)

Photos and video recordings are taken at our events. We publish these recordings within the CLAAS group, in the CLAAS Intern, the CLAAS internal magazine, on the CLAAS intranet, in the Claas-Stiftung’s newsletter for the purpose of internal reporting. For the purpose of public reporting on the work of the Foundation some of the recordings are also published on the website of the CLAAS Foundation (https://www.claas-stiftung.com/ and https://www.claas-foundation.com/), on the website of the CLAAS Group (https://www.claas-foundation.com/), in our social media portals (Claas-Stiftung: Übersicht | LinkedIn and Claas-Stiftung: Übersicht | LinkedIn), on the Facebook page of the CLAAS Group (https://de-de.facebook.com/CLAAS/) and in local print media.

If your person is the focus of the recordings, Article 6(1)(a) GDPR, based on your consent, is the appropriate legal basis for processing the recordings. You have the right to withdraw your consent at any time informally (e.g. letter, e-mail) and without giving reasons with effect for the future.

Insofar as and as long as the event as such, is cause and foreground of the reporting and not the individual as such, even if you are clearly identifiable as an individual person, Article 6(1)(f) GDPR is the appropriate legal basis for processing the recordings. Our legitimate interest is in internal and external reporting.

The legal basis for the processing of documentation and protocol data concerning you for the purpose of recording your consent is Article 6(1)(c) GDPR or Article 6(1)(f) GDPR.

If your recordings are published on the Internet, they can be accessed and processed worldwide. CLAAS has no influence on this.

We would like to inform you about the fact that external reporters (press) may be present at the award ceremony, who will take photos and videos. We have no control over the external reporters and the use of photos and / or videos taken by them and therefore cannot give more accurate information about their processing.

IV. Storage period

If you apply for a registered grant programme, in case of rejection, your personal data will be deleted not later than six months after completion of the procedure for decision about the awarding of promotion.

In case of an application without reference to an advertised vacancy (unsolicited application), the application will be stored for as long as the Claas-Stiftung has legitimate interests in retention. This is the case, for instance, if it is possible to consider your application for future promotional programmes. The legal basis is Article 6 (1)(f) GDPR.

In case of successful application for a grant programme, CLAAS processes and stores your personal data for the period required to achieve the purpose of the contract (participation in the grant programme), legal basis is Article 6 (1)(b) GDPR, or, if so required by the European directives and regulations or any other legislator in laws or regulations responsible, was provided. These include, for example, storage and documentation obligations under the Commercial Code and the Tax Code. The storage periods provided there are up to 10 years.

We store your name, your contact details and your submission, which we have awarded or have received an award, until you have legitimately objected to the storage pursuant to Article 21 (1) GDPR, unless there are legitimate reasons for doing so for processing within the meaning of Article 21 (1) GDPR.

Your recordings will be stored for as long as they are needed for the in B.III. mentioned purposes. If you revoke your consent, the data will be deleted with effect for the future.

If the recordings of you is published on the Internet, it is possible that it can be found via special search engines even after deletion (e.g. www.archieve.org). CLAAS has no influrence on this.

V. Obligation to provide personal data

You have no contractual or statutory obligation to provide us with personal data. If you register for an event or apply for a grant programme, we will need your personal data for the registration and organisation of the event or in order to process your application and to conduct the award as part of the grant programme and to fulfil the contractual obligations arising from your participation in the programme. Without the necessary data, we cannot ensure your participation in the event or the grant programme.

Data Privacy Statement